(Click to see copy)

Highlights/Summation

Annual meeting tomorrow at Mt Washington Observatory Annex

Notice - Board Exec Meeting

Reminder - Board Meeting

Announcement - Board Meeting

Board Meeting

Board Meeting

Monthly casual owners call

Roof  Assessment invoice correction

[Note; invoice incorrectly lists the assessment as pertaining to the exterior lights - this was an error and corrected in a notice later this same day]

• Report sent to owners in buildings 1, 4, and Stratford concerning status of their fireplaces. 

• The report did not go out to owners in buildings 2 and 3 as no inspection/cleaning was conducted due to an identified code issue with the common flues (see 02 Nov 2021 letter below)

Note:  A little confusing as both this set of rules, as well as the one sent on 6 Oct are both dated 18 Sep 2021 - so make sure you are using the set of rules sent with this email for the most current version

-Minutes of 18 Sep 2021 Board of Directors Meeting

-Adds new rule (#17) No smoking or vaping of any substance on the pool side decks. (Includes cigarettes, cigars, pipes, cannabis).

1)  Agenda for 27 Mar 2021 (Previously sent on 16 Mar)

2)  Proposed Cell Tower Information Paper

3)  February Financial Statement (not included in this link - owners can obtain from the email)

1)  Agenda for 27 Mar 2021 quarterly Northface Board of Directors Meeting

2)  Minutes from 27 Feb 2021 Short Term Rentals Special Meeting

3)  Board of Directors Letter to the Town Planner writing in opposition to the proposed Artist Falls Road Cell Tower Construction

Meeting announcement for 27 Feb 2021 Special Meeting on Short Term Rentals (needed to be sent 21 days in advance)

• Short Term Rentals had been an agenda at the Nov 2020 Annual Meeting but deferred due to time constraints

• This meeting was held to allow for any discussion based on the Board of Directors 17 Aug 2020 direction

• A position paper, including the position of the Board of Directors, was included in the meeting notification

Email to Owners with letter attached "Forest Glen Property Management Welcomes Northface Resort" 

• Provides new management company contact information

• Requests Owners provide contact information as well as vehicle and any pet information

Minutes of the 7 Nov 2020 Annual Meeting

• Welcome to four new owners

• Reminders for 1) Dryer vent cleaning and 2)Addresses to send monthly payment during transition of the management company
• Revised budget from Annual Meeting

• Reminder Monthly Maintenance fee increasing to $275 on 1 Jan 2020
• Annual Meeting minutes and winter parking policy to be mailed
• Rule reminders; Only owners can have pets and they must be registered, parking in the building walkways for short period only, renters not allowed to use fireplaces, owners responsible for actions of their guests/renters, owners responsible for changing batteries in fire alarms and responsible for any costs related to false alarms to fire and maintenance company, All owners should have an H06 insurance policy, storage units in buildings 3 and 4 are at owners risk.

• 29 Sep 2019:  Next quarterly meeting of the Northface Resort Executive Board
• 09 Nov 2019:  Annual owners meeting will be at 10am at the Gibson Center

Association is requiring that all fireplaces be professionally cleaned for purposes of insurance.  Owners provided the option of having their fireplace cleaned for $95 or providing proof of a professional cleaning in 2018

Package notice that forwarding the following:

1.  Nov 2018 Annual Meeting Minutes

2.  Chimney and Fireplace Cleaning Notice

3.  Snow Policy

4.  Winter Parking Tag Policy

5.  Northface Resort Owner's Contact List (Note - that list not included in this link due to privacy considerations.

     You can find the list with access instructions under worth knowing/owners list

6.  Rules & Regs Highlight Sheet

"Effective tomorrow, November 1, 2018, the E.G. Chandler Company of Intervale, NH, will be assuming the responsibility of snow removal, landscaping, emergency services, and maintenance at the Northface Resort Condominiums....The telephone number for E. G. Chandler Inc is 603-356-6060.  This line is their 24/7, 365 days line.  You can use this line for both reporting non-emergency and emergency situations."

Listing of Board Members seeking reelection as well as those owners seeking election at the annual meeting

*Effective 1 December 2017 to 15 April 2018

*All vehicles have to have a numbered parking tag or subject to monetary fine and towing (levels stipulated in policy)

*Provides each unit owner a balance statement including the special assessments

*References the 18 Dec 17 Parking Policy and iterates "The Winter Parking Policy will be strictly enforced..."

*Provides the latest list of rules

[Note:  Rules have become confusing as the Association does not publish one set of rules, but sends newsletters and updates with the latest "new rule".  If you do want a comprehensive list, recommend you click on rules, which is Homer's consolidate list from the newsletters.  Also note that while rules letters always stress strict enforcement and fines, there is no fine list nor do owners appear to be fined (Question asked at the Nov 2017 Annual Meeting)]

*Also includes list of recent renter rules violations for discussion of a possible new rules or change to the Condo Docs

*Status of deck replacement. 

*Status of fire alarms.  Warning given that "no one but qualified personnel should touch any part of the fire alarm system."  Board reiterated that if a false alarm is generated due to carelessness or negligence, the unit owner will be responsible for the cost of the false alarm and/or rectifying

*Position that the owners list should not be posted on the web despite password protection. 

[Note:  No guidance provided as to how unit owners can obtain a copy of the owners list]

*Status of snow removal.  Operations hindered this year by unit owners/guests not cooperating to policy.  Each car was provided with a sticker last year.  While too late to address this year, Board plans to enforce next winter with hefty fines for those who do not adhere to the policy to ensure safe and complete plowing can be accomplished

*Problems with unsafe and misuse of fireplaces:  Due to numerous incidents, the Board passed a rule, under the provisions provided as such in the Condo documents, that " that effectively immediately, ALL owners that rent their units or let relatives and family use their units without the unit owner present MUST have proof of homeowners insurance on the unit kept on file with the management office. This insurance coverage must provide coverage for renters in a unit and the renters' actions; and the insurance certificate on file must be current at all times. In addition, going forward, ONLY unit owners will be allowed to use any woodstoves in a unit; renters and guests in a unit will not be allowed to use the woodstoves (including pellet stoves). It will be the unit owner's responsibility to secure any stove in a unit and enforce this policy; or the unit owner will be automatically fined $500 per occurrence observed and reported."

22016

To be effective from 1 Dec to  15 Apr each winter season

*Every car to have a numbered parking tag displayed on the front of the windshield.  Violations are $25/Day 1, $50/Day 2, $100 Day 3, Car towed at owners expense on day 4

Numerous topics

*Processing options for deck special assessment

*Winter Vehicle Policy

*Laundry List of items for owners to be aware; a) need for homeowners policy, b) changing of hot water tanks, c) replacement/maintenance of washing machine hoses, d) cleaning of dryer vents, e) cleaning of fireplace flues, f) heat in units to be maintained at 50-55 degrees, g)  Only owners can have pets on the premises, h) Building 2 and 3 front (Lawn) staircases are to be used for Emergencies only, i) policy on wood storage of only 1/3 cord maximum on any deck.

Addresses:

*Capital Improvement (Decks and Driveway) with $2,500 special assessment

*Minutes of 20 Aug 2016 Special Owners Meeting to address special assessment

*Important Information or Reminders (e.g., Additional Board rules and standard operating procedures for the association)

Progress in regards to exterior repairs. 

1)  Board authorized immediate repair for Bldg 2 &3 front decks with funds coming out of painting fund.  Additional pricing coming in for rest of deck work.  Future assessment TBD but expected to be in the range of $500 (~ 2 months monthly fee). 

2)  Pool liner needs replacement again at cost of $4600

3)  CO detectors need replacement at cost of $5,666

22015

22014

Recap of association meeting (dues increasing to $255/month starting Jan 2015, send e-mail if an owner still wants a monthly statement), Unit Owners Obligation reminders (thermostat settings, fire alarm batteries, cleaning stove pipes in your unit)

22013

22012

Moment of silence for Frank Hogg and Tony Bellucci (both who passed this year), Annual reports plus emphasis on rules/fines (no grills on decks, no unleashed dogs, or abandoning items in storage common areas). 

22011

22010

2009

7 Jan 2009

2008

8 Jan 2008

2007

2006

Agenda and materials for the 11 Nov 2006 Annual Meeting

3rd update on situation.  Insurance adjusted has approved the quotes to restore the 11 damaged buildings.

"Lengthy"  letter discussing the major projects that required completion and current state.  Defines roles and responsibilities for owners, the management company, and the Role of the Board of Directors.  Addresses "the confusion [that] has developed into unfounded criticisms, accusations and hostility toward the Board and Management"

2nd update on situation. Defines extent of damage in each of the ten impacted units

Notifying owners of building 3 and 4 water damage.  Roofs were in the process of being re-roofed when water damage from an unexpected storm caused damage to ten units.  More info to follow

* Misc updates and rules  /  Welcome new owners  / Reminder of quarterly payment towards $1,835 2006 Special Assessment

* Building 3 and 4 roof replacement behind schedule - both should be complete by Jul 4th

* Modification forms requested for deck privacy dividers and kitchen wall mounted air conditioners (To ensure following the approved approach)

*Building 3 and 4 Roof replacement targeted for May 2006

*Misc reminders and updates

2005

*  Promotion of the Northface website

*  Updated status on the special assessments with amounts/due dates

* Status on chimney flu repairs (Association Issue)

* Approval of 2006 Special Assessment

* Rules and fines discussion; no personal items on deck to include birdfeeders, hanging plants, and window/rail planters

* Chimneys need repair and 10 units can not use their woodstoves until the reported problems (by the North Conway Fire Department) are repaired.

2004

Misc topics;

• Northface Association Web Page has form for owner improvement requests
• Rules for air conditioners
• Fire alarm servicing and need for owners to provide management a key if locks changed for the Fire Department Lock Box

• Survey of critical areas to be maintained by owners (smoke detectors, washer hoses, cleaning of dryer vents, stovepipe cleaning

• Snow Removal and local volunteer "Overseers" of conditions
• Appeals committee for fines if owners would like to contest
• Dryer vents require cleaning - notify management when done
• Smoke detector replacement
• List of key rule reminders

2003

2001

2000

1999

1998

1997

1996

1995

1994

1993

1992

1991

1990

1989

1988

1987